RECORDS MANAGEMENT OFFICER III

  • Bungoma

Kibabii University

Job Description

Kibabii University is a public university in Kenya located in Bungoma County along Bungoma-Chwele highway.

GRADE AD 8

Requirements for Appointment:

For appointment to this grade, a candidate must have: –

  1. Bachelor’s degree in any of the following disciplines:– Information Science; Records Management and Information Technology; Archives and Records Management or equivalent qualification from a recognized institution;
  2. Good interpersonal and communication skills;
  3. Certificate in Computer Applications from a recognized institution; and
  4. Demonstrated merit and ability as reflected in work performance and results.

Duties and Responsibilities

  1. Checking and taking appropriate action on pending correspondence and bring–ups;
  2. Preparing indexes, classified descriptive lists, location guides and inventory lists;
  3. Implementing policies and procedures on records management;
  4. Preserving and controlling records;
  5. Maintaining databases for control and retrieval of records;
  6. Coordinating receiving, sorting, opening and dispatching of mails and related registers are maintained;
  7. Coordinating proper storage, Custody and preservation of archives;
  8. Ensuring Security of information, documents, files and office equipment;
  9. Coordinating maintenance of files, records and registry;
  10. Initiating appraisal and disposal of files and document; and
  11. Weeding of ephemeral records.

Terms and Conditions

Successful candidates shall hold office on a contract period of Five (5) years renewable subject to satisfactory performance in accordance with the terms and conditions of service as approved by University Council from time to time. Tutorial Fellow position is on a One (1) year contract renewable subject to satisfactory performance.


Method of Application

Submit your CV, vitae with 3 referees, copies of relevant academic and professional certificates, National Identity Card or passport, testimonials, other relevant supporting documents and Application to  recruitment@kibu.ac.ke

You must also submit the following current documents:

  • KRA PIN Certificate;
  • Clearance from the Ethics and Anti–Corruption Commission;
  • Criminal Investigation Department – (Certificate of Good Conduct);


Use the title of the position as the subject of the email

Closing Date : 24 January. 2022