OFFICE ASSISTANT

  • Full Time
  • Nairobi

Flexi Personnel

Salary range: Ksh 25,000 – Ksh 35,000

JOB SUMMARY

Our client is seeking to recruit an Office Assistant to assist in Administration Management. The ideal candidate should have experience in preparation of Tenders and Prequalification documents.

ADMINISTRATION MANAGEMENT

  • Ensure effective administration of office support
  • Ensure that company utilities are operational and that bills are settled promptly.
  • Assume overall responsibility for office premises ensuring they are well maintained
  • Check visitors in and direct or escort them to specific destinations
  • Inform other employees of visitors’ arrivals or cancellations
  • Copy, file, and maintain paper or electronic documents and records
  • Handle incoming and outgoing mail
  • Handle incoming calls in a professional & courteous manner and take messages where applicable
  • Create and update administrative records and databases with provided data
  • Track stocks of office supplies and place orders when necessary
  • Assist with preparation of tenders, submission, and Reporting

REQUIREMENTS

  • Diploma in Business Administration, or Business Management or its equivalent
  • Basic knowledge of computer packages, including knowledge of Microsoft Office applications
  • 2-3 years’ experience as an administrative assistant, administrator, receptionist, or equivalent
  • Experience in working in a fast-paced environment
  • Highly adaptable.

COMPETENCIES

  • Excellent written and oral communication skills
  • Excellent interpersonal skills with the ability to effectively work with individuals and groups
  • Excellent customer service skills with the ability to respond to inquiries or complaints effectively
  • Ability to take initiative and prioritize tasks
  • Ability to maintain the confidentiality of sensitive information.
  • Willingness to adapt to changing business needs and deadlines.
  • Ability to retain and maintain documents in an efficient and effective manner
  • Ability to compile Tender documents

To apply send your CV to recruit@flexi-personnel.com by 7th September 2021. Indicating Office Assistant on the Mail subject. Male candidates are encouraged to apply.